The Best Productivity Apps for Real Estate Agents

In the fast-paced world of real estate, staying organized and maximizing productivity are crucial for agents and industry professionals to thrive. Thanks to modern technology, there’s an almost overwhelming number of productivity apps available to help streamline your daily tasks, manage client interactions, and enhance overall efficiency. But which ones are worth your time?

8 Productivity Apps for Real Estate Agents to Consider

We’ve rounded up the top productivity apps for real estate agents that will truly revolutionize your workflow and supercharge your productivity. Here’s a look at 8 different options.


Evernote is an exceptional tool for organizing notes, ideas, and documents. As a real estate agent, you’re likely juggling multiple tasks and dealing with numerous clients simultaneously. Evernote allows you to capture and store all your thoughts, photos, and documents in one place, accessible from any device. Create separate notebooks for different projects, clients, or property listings.

With its powerful search feature, finding important information is a breeze. You can easily share and collaborate with colleagues or clients, ensuring everyone stays on the same page. Maximize your productivity by setting reminders and organizing your to-do lists. By centralizing your information and streamlining your note-taking process, you’ll save time and focus on what matters most—closing deals.


Todoist is a feature-rich task management app that keeps you organized and on top of your game. Create projects for each property or client, break them down into smaller tasks, and set due dates and priorities. With Todoist, you can easily manage and track your progress, ensuring no task falls through the cracks.

The app also allows you to collaborate with colleagues, delegate tasks, and share project updates. With its seamless integration across various devices, you can access your to-do lists anytime, anywhere. Stay motivated and boost your productivity by earning points for completing tasks. Todoist is a game-changer for real estate agents seeking efficient task management and organization.


Real estate transactions often involve an extensive amount of paperwork and document signing. DocuSign transforms this process by allowing you to sign and send documents electronically. With its legally binding e-signature feature, you can save time and eliminate the need for physical paperwork.

DocuSign also enables you to easily share documents with clients, colleagues, or legal professionals, streamlining the entire contract process. The app’s advanced security measures ensure that your documents are protected and encrypted. Free yourself from the hassle of printing, scanning, and mailing contracts and simplify the paperwork aspect of your real estate business, boosting both efficiency and productivity.


Trello is a useful project management app that visualizes your tasks and projects through customizable boards, lists, and cards. Create boards for each client, property, or stage of the sales process. Within each board, you can create lists for different categories, such as “To Do,” “In Progress,” and “Completed.” Drag and drop cards representing tasks within these lists, enabling you to track progress effortlessly.

Trello’s collaboration features allow you to invite team members, assign tasks, and communicate in real-time. Integrations with other apps like Evernote and Google Drive further enhance its capabilities. Stay organized, motivated, and on top of your real estate projects with Trello.


In the age of social media, maintaining an online presence is essential for real estate agents. Buffer is a social media management tool that allows you to schedule and automate your posts across multiple platforms. With Buffer, you can plan your content in advance, ensuring a consistent and engaging social media presence.

The Buffer app also provides analytics and insights, helping you understand which posts are performing well and optimizing your social media strategy. By streamlining your social media management, Buffer saves you time and helps you stay organized in the digital realm of real estate marketing.


As a real estate agent, you’re constantly on the move, driving to property showings, meetings, and client appointments. MileIQ is a mileage tracking app that automates the process of logging your business mileage. It uses GPS to detect when you’re driving and records your trips automatically. At the end of each trip, you can classify it as business or personal, simplifying your expense tracking and tax deductions.

MileIQ also provides detailed reports, allowing you to export and submit your mileage for reimbursement or tax purposes. By automating mileage tracking, MileIQ saves you time and ensures accurate documentation of your business-related travel.


ShowingTime is a specialized app designed specifically for real estate agents to simplify the process of scheduling property showings. Coordinating showings with buyers, sellers, and other agents can be a time-consuming and complex task. ShowingTime automates this process, allowing you to schedule and manage showings efficiently.

The app integrates with your calendar, enabling you to check availability, send showing requests, and receive confirmations in real-time. It also provides notifications and reminders, ensuring that all parties involved are informed and prepared for the scheduled showings. By utilizing ShowingTime, you can save valuable time, reduce back-and-forth communication, and provide a seamless showing experience for your clients.


RealScout is an advanced search and collaboration platform designed for real estate professionals. It enhances the home search process by providing personalized and comprehensive property recommendations to your clients. RealScout’s robust search filters and intuitive interface allow you to refine property listings based on your clients’ specific criteria. The app also enables collaboration with clients, allowing them to save favorite properties, communicate their preferences, and provide feedback in real-time.

RealScout’s market insights and analytics provide valuable data to help you understand your clients’ preferences and make informed recommendations. By leveraging RealScout, you can streamline the home search process, provide a tailored experience, and ultimately close deals more efficiently.

Take Your Real Estate Career to the Next Level

With so many great productivity apps available, real estate agents have a range of powerful tools at their disposal to enhance organization, streamline workflows, and boost productivity. By leveraging both general productivity apps and specialized real estate tools, agents can maximize their efficiency, stay organized, and provide exceptional service to their clients.

If you’re a real estate agent or an aspiring one looking to take your career to the next level, Colibri Real Estate can help. Committed to total flexibility, Colibri helps you to get your real estate license, complete exam prep, or take part in post-licensing continuing education from the flexibility of your schedule and location. Contact us today to learn more and get started.